From 1 January 2026, we will send our invoices and credit notes via Peppol.
To ensure smooth cooperation, we kindly ask you to take the necessary steps so that you can receive all our communications fully electronically.
No more paper invoices and PDFs via email!
From 1 January 2026, we will send our invoices and credit notes via Peppol.
To ensure smooth cooperation, we kindly ask you to take the necessary steps so that you can receive all our communications fully electronically.
Peppol (Pan-European Public Procurement Online) is a European network that allows companies and public authorities to exchange electronic documents, especially invoices, with each other in a secure and standardised way.
From 1 January 2026, all electronic invoicing via the Peppol network will be mandatory. This applies to all transactions between Belgian VAT-registered companies (B2B), whether they are small or large enterprises or self-employed. Every Belgian VAT-registered company must send invoices as well as receive purchase invoices via the Peppol network.
Since March 2024, Peppol has been compulsory anyway for invoices to the government (B2G).
For invoices to private individuals (B2C), e-invoicing is not mandatory.
Peppol acts as a digital bridge between suppliers and customers by sharing electronic invoices and credit notes in a safe and easy way. They are received via an access point to which your accounting or invoicing package is linked. This allows you to process your invoices and credit notes automatically in your own software.
To do this, you need a Peppol ID that serves as a unique ID that allows someone to communicate with you.
Only Peppol is valid. Alternative formats are not allowed. Moreover, there is a tiered penalty scheme to enforce compliance.
An e-invoice is an invoice or credit note in a structured, electronic format. In Belgium, the Peppol BIS 3.0 format, based on UBL (Universal Business Language), is used for this purpose. Thanks to this standard language, all invoices are processed correctly and uniformly.
Please note: an invoice or credit note sent by e-mail or in PDF or other format does not count as an e-invoice.
A Peppol ID is a unique identification number that allows your company to participate in the Peppol network to receive or send electronic invoices and documents.
Such a PEPPOL ID consists of two parts:
example 1: enterprise number - scheme 0208
0208:01234567489
0208 = scheme ID for "Belgian enterprise number".
0123456789 = your effective enterprise number.
In short: the 0208 bit says that your PEPPOL number is based on your Belgian enterprise number from the Crossroads Bank for Enterprises.
example 2: VAT number – scheme 9925
9925: BE01234567489
9925
BE0123456789 = your actual VAT number
In short: the 9925 part indicates that your PEPPOL number is based on your Belgian VAT number.
example 3: GLN number (Global Location Number, GS1) - scheme 0088
0088 (GLN) is often used by larger companies working with GS1 standards. Within Peppol, there is a special scheme code for GLN: 0088:GLN number
So for example, if your GLN is 5412345000013 , then your PEPPOL ID is: 0088:5412345000013
A GLN number (Global Location Number) is an international identifier managed by GS1. It is used to uniquely identify locations and parties (companies, branches, warehouses, suppliers, etc.) in global trade.
Suppose you have a company with multiple warehouses:
This way, your trading partner knows exactly to which location goods should be sent or to which department invoices are sent.
Briefly:
Among other things, using this network ensures faster processing and improved automation with less chance of errors and lower costs. Peppol invoices and credit notes can also be sent directly to your accounting software, greatly minimising manual data entry.
So you get paid faster, invoices get correct immediately. There is also less administration, mostly everything will be booked automatically. Chances of errors are also much lower as there are no more manual transactions involved.
Bruneau is now ready to send invoices and credit notes in Peppol.
If you already want your invoice via Peppol, this is perfectly possible. Send your Peppol or GLN number to demat@bruneau.be.
More info can be found at : https://einvoice.belgium.be/en/FAQ/general-questions-about-peppol